Recognizing Top Causes of Data Loss and How to Prevent Them

working on laptop

While data loss may appear unavoidable, it is avoidable with the proper precautions and safeguards in place. The first step is to determine the primary causes of data loss and the warning signs. 

After gaining this understanding, the next step is to educate yourself on the best data loss prevention techniques. You should now be able to take the necessary precautions to avoid data loss in the first place.

In this article, we’ll share the three top causes of data loss and how you can prevent them.

1. User’s Error of Mistaken Deletions

The easiest way to get rid of data is to delete it. However, mistakenly deleting data can be another kind of headache. It’s easy to press the delete button when you are meant to click the save button. 

That’s why backing up your projects, files, and any other information to preserve data is necessary. This also gives you the freedom to experiment or play around without worrying about starting from scratch.

Thankfully, you can use data recovery software for a chance to get it back. This is why it’s vital to perform backups routinely, even if you won’t anticipate any major updates.

2. Infections Caused by Computer Viruses and Malware

Cyber criminals have found new ways to trick people into infecting themselves with computer viruses and malware. Computer viruses and malware often come disguised as seemingly harmless attachments to emails. Untrained employees often open these attachments without a second thought and infect their computers.

Once a computer is infected with a virus or malware, it can spread to other computers on the same network. This can easily lead to the spread of viruses and malware throughout an entire company.

Therefore, the best way to protect yourself from computer viruses and malware is to practice safe surfing and avoid downloading anything from a questionable website or attachment. 

3. Failures of Hard Drives

While hard drives come with a warranty, they are not always protected from unexpected crashes and failures. Protecting your hard drive requires you to back up your data regularly. 

Moreover, if you’re using a Mac or PC, you can install an external hard drive, which you can use to back up your important projects, files, and information.

In addition, you can also use a cloud drive. Many cloud drives allow you to automatically back up your files and information, so long as you’re connected to the internet. This saves you the hassle of manually backing up every file or document on your local drives.

4. Failures of Network Servers

Servers on a network are responsible for data storage, data transfer, and retrieval. If a server crashes, any information stored on it will remain unavailable until it is back up and running.

In this case, it is highly recommended that you backup your data. Back up all your data on your computer and back it up using a network drive.


Data loss prevention is quite an important topic and is certainly relevant to many in the business world. We all need to learn how to handle and prevent it.

If you are looking for data recovery services near you, Finchum Fixes It got your back. We are here to assist you with all of your computer needs. Finchum’s Computer Services is committed to providing clients in Greenwood, IN, and the Greater Indianapolis area with superior digital marketing and IT support services. Contact us today!


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